Talking+Memo;+Draft+1

TO: School Board and Administration FROM: Michal Gondeiro, Shannon Judge, Beth Scribner, Kathy Lewis, Sarah Morales, and Julio Garcia DATE: April 11, 2010 SUBJECT: Library Automation Systems Update Report; Book Systems- Atriuum In an effort to update our districts currently outdated and insufficient library automation system, we have researched and found a system that will meet our needs as a school and district. Book Systems- Atriuum automated system will not only improve our current situation, it will provide us with the ability to keep our system updated. Below we have outlined the important aspects of the Atriuum system into three main categories; What, Included Benefits, and Additional Pluses. Atriuum is an affordable, web-based, automation system compatible with our current Windows 2003 servers. Additionally, Atriuum is designed in an easy-to-learn and user-friendly format with strong technical support and a surplus of included benefits that will enhance our library media program across the curriculum. Benefits include programs that help organize the library media specialist, cater to beginning researchers, and improve accessibility for all patrons. Atriuum is used world wide and comes highly recommended by users as evidenced by the surplus of positive customer comments located in the attachments. We believe that, as future users of Atriuum, we will soon be joining in the accolades. __What is it?__ · Atriuum is a **web-based** integrated system that is accessible from any supported web browser. · Atriuum provides **affordable** library software for any size library and is designed to fit the needs of librarians in an **easy-to-learn and user-friendly** format. · It’s a web-based system that has **free** updates from the software vendors. · Atriuum connects the library to the web through SURFit, which allows the patron to find not just the best resources in the library but also on the web.
 * DRAFT #2**
 * Opening:**
 * Summary:**
 * Discussion:**

· Atriuum is designed specifically for Linux or **Windows 2003** Servers
__Included Benefits__ · An optional Application Service Provider (ASP) that ensures worry-free management and is especially beneficial to those without onsite IT personnel. · Reliable customer service and tech support. · Includes KidZviZ, which is specially designed for young searchers, to provide young readers with an attention-grabbing, age-appropriate searching mechanism. · Offers a collection of supplemental programs that enhance the library experience and management such as: o Seriels (manage print subscriptions) o Acquisitions (manage orders) o Offline Circulation o MARC (for updating records with the current Reading Level, Interest Level, Point Value, and Quiz information) o [|C.E.R.F.] (subscription service for access to on-line curriculum and education resources) o [|eZcat / eZcat Pro] (for simultaneously searching and downloading USMARC records using multiple Z39.50 connections) · Has a built in cataloging system and add-on cataloging utility, eZcat. · MARC records enriched with images, summaries, profiles, notes, contents, excerpts, reviews, and more are available dynamically through a partnership with Syndetic Solutions. · Includes different searches such as classification (Dewey system), recent additions, general interests, award winners, materials by type, etc. · Patrons can choose either text or visual searching in the OPAC. __Additional Pluses__ · Accessible from workstations with supported Web browser. · 100% browser based giving the patrons better access to library materials and their accounts · Atriuum can be installed in either centralized or decentralized arrangements. · Atrium is used by over 219 libraries all over the world. · Partnered with Bound to Stay Bound to provide a seamless link for collection analysis. · “Atriuum offers it all and is the ultimate centralized library automation solution for one library to multi-branch libraries or one school to school districts”. (Book Systems) We look forward to discussing further the purchase of Atriuum for the school library at this month’s board meeting and answering any outstanding questions you may have concerning Atriuum. We hope we have thoroughly explained our needs for a new system and how the school will benefit from the adoption of the Atriuum system. Please considered purchasing Atriuum for the students and patrons who will benefit from this change for years to come. · Link to Atriuum frequently asked questions: [] · Link to Customer reviews of Book Systems service and training: [] __
 * Closing:**
 * Attachments:**

Works Cited __ Book Systems. (2010). //Atriuum//. Retrieved from http://www.booksys.com/v3/products/ Book Systems. (2010). //Company product overview//. Retrieved from [] Caldwell, K. (n.d.). //Using Atriuum books systems card catalog//. Retrieved from []

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Fiehn, Barbara. (2006). Library automation in k-12; a 2006 update, part 1. //Multimedia and Internet @ Schools//, //13//(5), 27-29. Library Technology Guides. (2009). //Key resources in the field of library automation: book systems, inc//. Retrieved from [] **DRAFT #1** TO: Dr. Sally Brewer; C&I 488: Libraries and Technology FROM: Michal Gondeiro, Shannon Judge, Beth Scribner, Kathy Lewis, Sarah Morales, and Julio Garcia DATE: April 11, 2010 SUBJECT: Library Automation Systems Report; Book Systems- Atriuum Opening: In an effort to update our districts currently outdated and insufficient library automation system, we have researched and found a system that will meet our needs as a school and district. Below we have outlined the “need to knows” about Book Systems- Atriuum Library Automation System by answering main questions such as; ‘what is it?’, ‘what does it include?’, and ‘other reasons to go with Atriuum.’. Summary: Discussion: What is it? · Atriuum is a web-based integrated system that is accessible from any supported web browser. · Provides affordable library software for any size library and is designed to fit the needs of librarians in an easy-to-learn and user-friendly format. · It’s a web-based system that has free updates from the software vendors. · Atriuum connects the library to the web through SURFit, which allows the patron to find not just the best resources in the library but also on the web. ======

· Designed specifically for Linux or Windows 2003 Servers
What does it include?

· An optional Application Service Provider (ASP) that ensures worry-free management and is especially beneficial to those without onsite IT personnel. · Reliable customer service and tech support. · Include SURFit, which enables an LMS to find resources in the library as well as the web, streamlining access. · Includes KidZviZ which is specially deisgned for young searchers (i.e., PK - 3). · Offers a collection of supplemental programs that enhance the library experience and management such as seriels, acquisitions, accelerated reader, and eZcat. · Includes different searches including classification (Dewey system), recent additions, general interests, award winners, materials by type. · Has a built in cataloging system and add-on cataloging utility, eZcat, allows downloading of MARC records from z39.50 Web catalogs. · MARC records enriched with images, summaries, profiles, notes, contents, excerpts, reviews, and more are available dynamically through a partnership with Syndetic Solutions. Other reasons to go with Atriuum:

· Accessible from workstations with supported Web browser.
· Atrium is used by over 219 libraries all over the world. · “Atriuum offers it all and is the ultimate centralized library automation solution for one library to multi-branch libraries or one school to school districts”. (Book Systems) · Patrons can choose either text or visual searching in the OPAC. · Partnered with Bound to Stay Bound to provide a seamless link for collection analysis. · Atriuum can be installed in either centralized or decentralized arrangements. · 100% browser based giving the patrons better access to library materials and their accounts

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